Hire a Meeting Room in London: Top Tips

When planning a meeting or event in London, you want everything to be as smooth as possible, from organising the finer details to achieving just the right delegate experience. Here’s what to look out for when looking for meeting space in London.

Pre-planning

A key thing to consider when planning a meeting or event is how much time you’ll need to spend organising the details prior to the event. A great venue will be able to ease the pressure and take on a lot of the pre-planning for you, from organising catering to ensuring all the equipment you need is in place.

Location

Making it easy for delegates to get to the meeting room really does make the difference between success and failure when it comes to meetings. In London, a central location makes it easier for most participants to get to. Check your preferred meeting venue is close to good public transport links too.

Technology

A great meeting room provider should be able to supply all the technology you need, so double-check this before booking any venue. First and foremost, ensure the venue can provide complimentary Wi-Fi that is fast and easy for delegates to connect to. If you need a television or big screen, make sure this will be in the room that you hire, and that the venue will provide cables to connect it to your laptop. If your attendees originate from other countries, see if the venue can provide adapters too – small touches like this will make a big difference to your delegates.

Facilities

Make a list of all the amenities you’ll definitely need to make your meeting run smoothly and share it with your preferred venue to ensure they can accommodate all your requests. This may include flip charts and other stationery if you want the option of writing by hand, or business printing and fax services. Also double-check the venue has simple things you may take for granted, such as restrooms that are in easy reach of the meeting room.

Food

The way to a meeting delegate’s heart is through the taste buds! If you want to create a good impression of your company when hosting a meeting, make sure you look after attendees properly with refreshments. Good-quality coffee, a choice of teas and fresh pastries can make all the difference to a breakfast meeting, while a high-quality buffet lunch will help keep morale and energy high. With this in mind, check the credentials of the catering options at a meeting venue before making a booking.

Inspiration

Getting all the practicalities right when hiring a meeting room is incredibly important, but this isn’t the only thing that can make or break your event. Providing an inspiring environment can also totally transform a delegate’s experience. This could be as simple as hiring a meeting room that has plenty of natural light, or having relaxing break-out areas to give meeting participants a change of scenery.

Meeting rooms at The Athenaeum provide all this and more. Expect to find:

• Dedicated staff to help you plan all the details of your meeting, including the meeting room set-up
• A central location on Piccadilly, close to multiple public transport links
• All the technology you’ll need, including high-speed Wi-Fi and large screens with satellite
• Flipcharts and meeting stationery
• A range of food options with culinary flair from our renowned restaurant by Michelin starred chefs, Galvin at The Athenaeum
• Meeting rooms with plenty of natural daylight and great views, including our Green Park Room overlooking Royal Green Park.